Wedding Planner Virtual Assistant
Planning weddings is magical—but also time-consuming and detail-heavy. From managing vendor communications and client meetings to organizing timelines, contracts, RSVPs, and social media content, wedding planners juggle countless tasks behind the scenes.
That’s where a wedding planner virtual assistant can help. At CLICKVISION, we offer specialized virtual assistant services tailored for wedding professionals, event planners, and bridal coordinators. Whether you’re a solo planner managing boutique weddings or an agency coordinating multiple events, our trained VAs can handle your admin workload so you can focus on the creative and client-facing side of your business.
Virtual Assistant for Wedding Planners
We understand how high-touch and time-sensitive the wedding planning industry is. Our assistants are trained to support your day-to-day operations with professionalism, discretion, and attention to detail.
Client Onboarding & Communication
Respond to inquiries, schedule consultations, send welcome packets, and follow up with couples throughout the planning process.
Vendor Coordination
Communicate with florists, caterers, photographers, and venues to confirm details, update timelines, and manage logistics.
Timeline & Task Management
Create and maintain wedding timelines, checklists, and to-do lists to keep everything on track.
RSVP & Guest List Management
Organize guest lists, track RSVPs, manage dietary restrictions, and communicate changes to vendors.
Contract & Invoice Handling
Send quotes, process signed agreements, and manage invoices using tools like HoneyBook, Aisle Planner, or Dubsado.
Social Media Scheduling & Content Support
Plan and post Instagram content, reels, and Pinterest boards to promote your services and showcase events.
Why Choose a Wedding Planner Virtual Assistant from CLICKVISION?
A wedding is a once-in-a-lifetime event, and every detail matters. Our virtual assistant for wedding planners services are trained to support you with care and precision so your clients always feel confident and taken care of.
Experienced with Bridal Businesses
Our assistants understand the pace, pressure, and emotional investment behind weddings and events.
Platform Proficiency
We work with HoneyBook, Aisle Planner, Dubsado, Google Workspace, Canva, Trello, and more.
Consistent, Reliable Support
You’ll be paired with a dedicated VA who learns your style, your brand, and your client flow.
Discreet & Professional
We respect client confidentiality and handle communications with grace and professionalism.
Why Hire a Virtual Assistant for Your Wedding Planning Business?
Behind every stress-free bride is a calm, organized planner—and behind every organized planner is a great VA.
Save Time
Focus on design and client meetings while we handle the inbox, RSVPs, timelines, and reminders.
Boost Your Client Experience
Faster replies, polished communication, and timely updates lead to more glowing reviews and referrals.
Stay Visible Online
Keep your content fresh and inspiring with hands-off social media support and Pinterest management.
Avoid Burnout
Delegate the repetitive admin tasks so you can stay focused, present, and creative.
Grow Your Business Smoothly
With a wedding planning assistant in place, you can take on more clients without sacrificing quality.
Get Started
Let us help you create dream weddings—without drowning in the admin work.
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Help center
Got a question?
Get your answer
Got questions about how a virtual assistant for wedding planners works? Here are some of the most common:
Anything admin-related—emails, scheduling, social media, vendor updates, contracts, RSVPs, and more.
We assign experienced, well-trained VAs who are familiar with high-touch client communication and discretion.